Privacy policy

Latest update:

Starting 19 July, all of Scotland will move to Level 0. Guests visiting self-catering accommodations (including overnight stays) will be required to follow the Scottish Government’s COVID-19 guidance. Guests must also adhere to in-house socialising rules, if and as applicable for a region’s protection level.

  Full details

This page details the Privacy Policy for this website.

Who are we?

This website is operated by the Committee of Coylumbridge Highland Lodges Club (hereafter “The Club” or “Club”).  Our website address is

The Club make every effort to ensure that the information published on this site is correct. However, the Club do not warrant or assume any legal liability for the accuracy of any information disclosed.

The Club are not responsible for the contents of any off-site pages or links referenced. The presence of a hyperlink from a page does not imply any kind of endorsement of the content of these pages or links by Coylumbridge Highland Lodges Club.

What personal data do we collect?

Whenever a GuestClub Member or Editor visits the website we record no personal data concerning your visit.  In other words, we do not record who or where you are by any means which would allow us to personally identify you.  The exception to this is if you choose to send a message to the Committee via our Contact Form.

Whenever a user with Administrator privileges logs in to the web site we record their IP address, hostname and location of their internet service provider, as identified by the IP address.

Contributor Data

Because we do not allow members to post content to this website, there is no concern about personal data associated with such posts.

Photographic Data

All photographs used on the site are copyright of Coylumbridge Highland Lodges Club, unless clearly stated in accompanying text.

Because we do not allow members to upload images to this website, there is no concern about embedded location data (EXIF GPS).

Use of Cookies by Us

This site uses WordPress and Google Analytics cookies.

Cookies are small files that a website inserts on your hard-drive when you visit a website. Google Analytics uses these to track visits to our site and your journey through it. The Google Privacy Policy also applies for data collected via Google Analytics.

You may delete and block these using your browser settings  (or see How to opt out of being tracked by Google Analytics via a browser plugin.)

Note however that if you wish to log in and access member only information, WordPress cookies are required (you could choose to whitelist this site).

Contact Form

Whenever you use the Contact Form to contact the Club Committee, the data you enter is sent directly to the Club Secretary via email.  This data is not stored on the website.

The data sent to the Club Secretary comprises:

  • your name
  • your email address
  • the subject of your message
  • the content of your message
  • your lodge number (if supplied)
  • your weeek number (if supplied)

Since this data is voluntarily provided by you, and is treated exactly as a regular email (and furthermore is not stored by this website), there are no GDPR implications for the website.  The Contact Form is acting solely as a mail forwarder.

Who has access to your data?

The information held by the Club may be accessed by database administrators acting on behalf of the Club.

Who do we share your data with?

Because we use a Google Analytics plugin, anonymised visitor data is sent immediately to Google data servers to allow us to study visitor patterns, which allow us to assess the usefulness of the website and, for example, make adjustments to site layout based on this analysis (for example, to give easier access to a frequently viewed page).

How do we protect your data?

The website and database are protected by WordPress security features as protection against the threat of security breaches.  Also, security patches and other updates are applied in timely fashion, and the data is automatically backed up daily and held offsite by the Database Administrator.  This allows the rebuilding of the database should it be necessary for whatever reason. This is standard practice and since we do not hold personal data about you there are no additional GDPR implications.

How you can check what data we have about you?

If you want to see the personal data we hold about you, you should contact the Club Secretary.