This page details the Privacy Policy for this website.
Who are we?
This website is operated by the Committee of Coylumbridge Highland Lodges Club (hereafter “The Club” or “Club”). Our website address is https://www.coylumbridge.info.
The Club make every effort to ensure that the information published on this site is correct. However, the Club do not warrant or assume any legal liability for the accuracy of any information disclosed.
The Club are not responsible for the contents of any off-site pages or links referenced. The presence of a hyperlink from a page does not imply any kind of endorsement of the content of these pages or links by Coylumbridge Highland Lodges Club.
What personal data do we collect?
Whenever a Guest, Club Member or Editor visits the website we record no personal data concerning your visit. In other words, we do not record who or where you are by any means which would allow us to personally identify you. The exception to this is if you choose to send a message to the Committee via our Contact Form.
Whenever a user with Administrator privileges logs in to the web site we record their IP address, hostname and location of their internet service provider, as identified by the IP address.
Online Auctions
From time to time we run online auctions for lodge owners. If you choose to submit a bid for an online auction, this website will collect personal information from you (name, email address, current lodge ownership details and bid amount) for the sole purpose of conducting the auction. All of this information will be deleted from this website within a reasonable timescale after the auction period is complete. By submitting a bid online you must agree to this condition.
Contributor Data
Because we do not allow members to post content to this website, there is no concern about personal data associated with such posts.
Photographic Data
All photographs used on the site are copyright of Coylumbridge Highland Lodges Club, unless clearly stated in accompanying text.
Because we do not allow members to upload images to this website, there is no concern about embedded location data (EXIF GPS).
How you can check what data we have about you?
If you want to see the personal data we hold about you, you should contact the Club Secretary.
Use of Cookies by Us
This site uses WordPress and Google Analytics cookies.
Cookies are small files that a website inserts on your hard-drive when you visit a website. Google Analytics uses these to track visits to our site and your journey through it. The Google Privacy Policy also applies for data collected via Google Analytics.
You may delete and block these using your browser settings (or see How to opt out of being tracked by Google Analytics via a browser plugin.)
Note however that if you wish to log in and access member only information, WordPress cookies are required (you could choose to whitelist this site).
Contact Form
Whenever you use the Contact Form to contact the Club Committee, the data you enter is sent directly to the Club Secretary via email. This data is not stored on the website.
The data sent to the Club Secretary comprises:
- your name
- your email address
- the subject of your message
- the content of your message
- your lodge number (if supplied)
- your weeek number (if supplied)
Since this data is voluntarily provided by you, and is treated exactly as a regular email (and furthermore is not stored by this website), there are no GDPR implications for the website. The Contact Form is acting solely as a mail forwarder.
How do we protect your data?
The website and database are protected by WordPress security features as protection against the threat of security breaches. Also, security patches and other updates are applied in timely fashion, and the data is automatically backed up daily and held offsite by the Database Administrator. This allows the rebuilding of the database should it be necessary for whatever reason. This is standard practice and since we do not hold personal data about you there are no additional GDPR implications.
Who has access to your data?
The information held by the Club may be accessed by database administrators acting on behalf of the Club.
In addition we send data for analytics purposes as follows (you can opt out of these):
Site Visitor Profiling by Google
We use Google Analytics to collect statistical data about our visitors. We do not identify you. We use the information to learn about how visitors use our website, and can adapt and improve the user experience based on such analysis.
This information concerns logging things like the number of times a visitor has been to the site, when their first visit was, and when their last visit occurred, which website the visitor came from, what search engine was used, what link was clicked on and what keyword was used. Some of these cookies will expire when you close your browser, others will time out in half an hour.
While we do not do anything with your data, you should consult the google privacy policy and terms of use pages for more information on how they will use your data.
Facebook Pixel for marketing
The following information may be sent via the Facebook Pixel scripts:
- HTTP Headers – Anything present in HTTP headers. HTTP Headers are a standard web protocol sent between any browser request and any server on the internet. HTTP Headers include IP addresses, information about the web browser, page location, document, referrer and person using the website.
- Pixel-specific Data – Includes Pixel ID and the Facebook Cookie.
- Button Click Data – Includes any buttons clicked by site visitors, the labels of those buttons and any pages visited as a result of the button clicks.
Online Auctions
From time to time we run online auctions for lodge owners. If you choose to submit a bid for an online auction, this website will collect personal information from you (name, email address, current lodge ownership details and bid amount) for the sole purpose of conducting the auction. All of this information will be deleted from this website within a reasonable timescale after the auction period is complete. By submitting a bid online you must agree to this condition.